A fit if
- Multiple event types/packages with real seasonality
- Meaningful F&B or bar program where margin matters
- Multiple entities or locations
- Booking pipeline is a core operating driver
Step 1: Foundation Build
The Venue Finance Reset
Before forecasting anything, we build the operating + accounting foundation that makes on-time monthly financials and forward planning reliable.
- For venues $2M+
- QBO required
- TripleSeat preferred
What you feel after the Reset
Clarity stops being episodic and becomes operational.
Month-end is predictable and finalized on schedule.
Deposits and installment timing stop distorting cash reality.
Seasonality, margins, and runway are visible before stress hits.
Fit Check
Not a fit if
- You are not on QuickBooks Online
- You are not willing to finalize month-end on a deadline
What We Build During The Reset
A model-ready system that supports clean monthly closes and decision-grade planning.
1) Month-End System
So numbers are finalized on time and usable.
- QBO cleanup to a defined starting point (no busywork).
- COA + classes/locations structured for venues, bars, and event types.
- Consistent mapping for labor, COGS, event costs, and overhead.
2) Deposits + Installments
So cash timing is visible before it becomes a problem.
- Consistent deferred-revenue handling for venue deposits.
- Installment timing tracked against contract and event dates.
3) Monthly System Checks
So operating systems match the books.
- Booking totals tie out to QBO categories.
- POS sales/payouts tie out to deposits.
- Payroll totals tie out to labor buckets by location/entity.
4) Seasonality + Event Mix Baseline
So decisions are based on real venue patterns.
- Historical volume by event type/month/location.
- Margin by event type and bar margin baseline.
- Early identification of profitable vs. just-busy work.
5) Lead-Time Pricing Timing
So price changes hit the season you intend.
- Lead-time profile by event type and month.
- Recommended pricing rollout timing tied to booking behavior.
6) Reporting Pack + Forecast Foundation
So monthly CFO cadence starts from trusted numbers.
- Monthly reporting pack template for ongoing cadence.
- Baseline forecast aligned to seasonality, mix, and cash timing.
Typical Timeline
Most Resets take 2 to 4 weeks, depending on data cleanliness, locations/entities, and integration complexity.
Phase 1
Week 1: Access + Assessment
- Connect QBO and gather booking/POS/payroll exports
- Confirm operating structure and chart design
- Define cleanup scope and model start date
Phase 2
Week 2-3: Build Foundation
- Implement COA, classes, and location structure
- Standardize mappings and deposit logic
- Build monthly tie-out checks
Phase 3
Week 4: Validate + Launch
- Validate baseline seasonality and cash timing
- Deliver reporting pack and reset outputs
- Lock ongoing monthly close deadline
Required Inputs
- QuickBooks Online in place
- Monthly bank/credit-card reconciliation
- Monthly exports from booking, POS, and payroll
- Agreement to month-end close deadlines
If the historical data is not clean, we run a paid cleanup sprint first.
Typical Investment
Venue Finance Reset (one-time)
$10,000 - $25,000
Pricing reflects number of entities/locations, system complexity, and cleanup scope.
After Reset: Monthly CFO
$4,500 - $7,500/mo
Includes on-time monthly financials, forecast refresh, and monthly operating reviews.
Add-on modules available for tax filings, payroll oversight, and finance ops.
FAQ
Do we need to be on TripleSeat?
No. TripleSeat is preferred, but we can support other systems with consistent exports.
Can we keep our bookkeeper?
Yes. We can work with your existing team and still enforce a reliable monthly close cadence.
Do you do income tax returns?
Not in this offer. We provide a clean year-end package to your tax preparer.